Invoice - Custom Currency

💱 Using Custom Currencies for Invoicing in SabeeApp

SabeeApp gives you the flexibility to issue invoices and accept payments in multiple currencies. This is especially useful for international guests or businesses operating in different markets.

Before you can start using this feature, you’ll need to configure your preferred currencies and define how the system should handle exchange rates.

🔁 Fixing the Payment Value & Exchange Rate on Payment Date

In multi-currency environments, all foreign currency invoices and payments must be converted into the account’s default currency. SabeeApp offers two ways to determine when this conversion takes place.

To configure this behavior:

1. Go to Settings → Invoice → Custom Currency.
2. Locate the setting: Fix payment value & exchange rate on payment date.

This setting controls how and when the exchange rate is applied to payments and impacts how outstanding balances appear in the Folio.

When the toggle is enabled (default behavior):

• The payment’s value and exchange rate are locked at the time the payment is registered.
• The system uses the exchange rate from the payment date.
• Outstanding balances in the Folio use the value shown in the “Amount in /% default currency %/ on payment date” column.

When the toggle is disabled:

• The payment’s value and exchange rate remain unfixed until the payment is connected to a prepayment invoice or invoice.
• The exchange rate is based on the invoice fulfillment date, not the payment date.
• Until it’s fixed, the Folio displays the value in the “Amount in /% default currency %/ on current day” column.

In short:

This setting determines when the exchange rate and payment value are finalized—either at payment time (toggle on) or at invoice time (toggle off).

🔧 How to Enable Custom Currencies

1. Go to Settings → Invoice → Custom Currency.
2. Enable the Use custom currency toggle.

This activates the feature, allowing you to manage multiple currencies for your invoices.

➕ Adding a New Currency

1. Click the Add new button.
2. Fill in the following fields:

   • Currency Rate

     Automatically updated daily based on official exchange rates. (MNB rates for HUF to EUR and float rates for all other currencies)

1. • Use Custom Currency Rate

     Enable this option to set a fixed, manual rate.

   • Custom Currency Rate

     Enter your fixed exchange rate if you've enabled the option above.

   • Default

     Set this currency as the default for issuing invoices.

You can add as many currencies as needed—there are no limitations.

⚠️ Important note:

The exchange rates you set are used by the system not only for issuing invoices, but also during synchronisation.

This is relevant, for example, if your SabeeApp account uses HUF as the default currency, but booking.com uses EUR in the extranet. In such cases, we apply a price converter that uses the exchange rate defined in the Custom Currency menu.

🗑️ Removing a Currency

To remove a currency from your list, simply click the Delete button next to it.

🧾 Using Custom Currencies in Invoices

When creating a new invoice, you’ll be able to select from your list of additional currencies. The selected currency will determine the calculation based on the configured exchange rate settings.

✅ Summary

• Enable custom currencies via Settings → Invoice → Custom Currency.
• Add unlimited currencies, define manual rates, and set a default currency.
• Control when payment values and exchange rates are fixed using the Fix payment value & exchange rate on payment date toggle.
• Choose your preferred currency when issuing invoices or receiving payments.

Need further assistance? Contact your Account Manager — we’re here to help!