In case you prefer to work with the receipts and / or you are not using SabeeApp's invocing module as your official invoicing system, you still have the possibility of issueing receipts. Receipts are documents that indicate a transaction, but bear in mind that these documents are not to be used in your official bookkeping.
By issuing the receipts, you will have a track and a documented financial history within SabeeApp too.
Steps of issuing a Receipt:
1. Navigate to the Folio section of the reservation page ( individual or group ) and select the items from the Folio table that you would like to issue the receipt for. Once the items are selected, the " Create new invoice " button becomes active, and you will have the possibility to select the option of " Create new receipt " :
2. In the next pop up window, there is a summary of the selected Folio items and their price & quantity details:
After clicking " OK " , an other popup window appears where the following parameters can be defined: Groupping toggle, Date of fulfilment, Currency, Currency rate
Once again, clicking the " OK " button, you will be redirected to the receipt editor window.
3. On the editor page, the invoice type parameter will be pre-set to " Cash " option, but you will be able to select any of the additional options based on your preferences:
Other than the Invoice type, you will be able to define the Invoice account ( not mandatory ) and the Due date ( in case of Transfer type ) parameters as well.
Please note that the following sections are also editable on the receipt:
- invoice for section ( guest details )
- item description
- item unit price
- item amount
Please bear in mind that modifying the item unit price and item amount will not have any effect on the Folio table. Quantity and VAT % cells in the items summary section are not editable at all.
4. Once the receipt looks correct, press the " Save for later editing " button in the bottom right corner:
After saving, the receipt will get assigned an ID, thus it's draft status is changed to it's actual ID number:
From this point on, the receipt is considered as finalised, can be printed or sent out to the guest. It is allowed to make modificationson the receipt from this point as well ( for example modifying tge unit price or changing the invoice type or deleting an item from it ) but make sure to Save the applied changes with the help of the Save button. Receipt can also be completely erased by clicking on the Delete button.
Once again, please note that these changes are allowed as the receipt is not officially to be put in the bookkeeping.
Also, it is important to know that issuing a receipt will not have any effect on the Amount due in Folio. In case you would like to reflect the transaction completed with the receipt, a payment needs to be registered separately in the Payment section with the corresponding details.