In this article you will learn about the basic settings of a room type.
Setting Up Room Types
Before you can configure individual rooms, you need to define room types. A room type is a category that groups similar rooms together based on shared characteristics, such as size, layout, and amenities. Room types are the fundamental units synchronized with your connected channels and Internet Booking Engine (IBE), ensuring accurate availability and seamless booking management.
Understanding Room Types vs. Rooms
🔹 Room Type: A category that defines a group of rooms with the same characteristics.
🔹 Room: A specific unit within that category, identified by a unique number or name.
Examples:
🏨 Hotel Example:
- Room Type: Standard Double Room
- Room: Room #4 (which belongs to the Standard Double Room category)
🏡 Apartment Rental Example:
- Room Type: Two-Bedroom Apartment
- Room: Apartment #4 (which is a specific unit of this type)
When guests book a stay, they select a room type, and the system automatically assigns them to an available room within that category. This setup allows for efficient inventory management across multiple booking channels.
Step 1: Adding a New Room Type
1️⃣ Navigate to:
- Settings (top menu) → Room Types (left menu)
2️⃣ Click on Add New to create a new room type.
Step 2: Configuring Room Type Details
🔹 Select the Property Type: This could be a hotel, apartment, house, or even a garage.
🔹 Define Sub (Room) Type: Choose from options like room, conference room, garage, technical room etc.
🔹 Enter a Description Title and Unit Description: This field is specific to Homeaway (VRBO) connection and you need to provide key details about the room type.
🔹 Fill in Required Fields: Fields marked with * are mandatory.
📌 Unit name in SabeeApp: This is the name your room type will appear in the calendar view. The internal name shown on your IBE . Please remember to write in all languages.
👥 Number of Guests: Maximum occupancy for this room type.
🚫 Remove From Occupancy: Excludes this room type from reports if enabled (green).
❌ Not display on Booking Engine: Prevents the room from appearing on your IBE if enabled.
📍 Set Room Address: If the room type is located at a different address than the main property, you can specify the exact location by enabling Address is Different from Property Address. This is particularly useful for apartment rentals. Note: This setting is not enabled by default. If you need to use it, please contact your account manager to have it activated.
Step 3: Special Room Settings
👶 Children Policy: Customize settings by disabling Use Default Children Policy and defining a custom policy.
📆 Availability on IBE: If you want different availability on IBE than your actual availability, enable Show Different Availability on IBE.
🧹 Housekeeping Integration: Enabling Needs to Be Cleaned ensures housekeeping updates appear in the Housekeeping menu.
🏨 Use Default City Tax Settings: If you want to apply a different tourist tax calculation method for a specific room type than the default one, deactivate this toggle and select the desired calculation method.
Step 4: Bed Options
🛏 What kind of beds are available?
🔹 List all available beds in the unit, including extra beds if applicable.
🔹 Extra beds and baby cots are not counted in the overall occupancy of the room.
Click on ➕ Add Another Bed to configure the beds in the room type.
Step 5: Room Type Details for Booking.com
If you haven't set up this room type in the Booking.com extranet yet but plan to do so later using SabeeApp, make sure to select all relevant rooms here. This is essential information for creating the room type.
➕ Add Another Available Unit
📌 Maximum Number of Children Per Room = Define the number of children allowed in each unit.
Step 6: Connecting to VRBO/HomeAway
These details are required only if you want to connect to the VRBO/HomeAway channel.
➕ Add Another Available Unit
Step 7: Adding Room Facilities
🔹 Define facilities available for this room type.
🔹 Import Facilities: If another room type has similar facilities, you can import them.
Step 8: Uploading Room Pictures
📸 Upload high-quality images of the room type.
📸 If multiple units share the same type, upload photos of all to give guests a better idea.
📸 These photos will be displayed in your IBE (internet booking engine)
Following these steps ensures accurate synchronization across all platforms and enhances the booking experience for guests.