Using the prepayment invoices ( prepayments ) on a final invoice

When issuing a final invoice for a guest or group that previously made one or several prepayments, the following few rules are important to keep in mind:

•  the final invoice can contain multiple prepayments, meaning if you issued several prepayment invoices for the guest or the group, all those prepayment invoices can be linked with one final invoice. But, it is also a possibility to link one prepayment invoice with one final invoice, it is your choice depending on the situation.
  
  
• when using the prepayments on a final invoice, the system applies the rules described here in terms of invoice type - payment type relation
  
  
• please keep in mind that in case of a prepayment that has multiple payments attached to it, the system will not allow to distribute these payments belonging to the same prepayment invoice to different final invoices. Prepayment usage popup clearly indicates this, by not allowing to select the payments one - by - one, but allowing you to select the prepayment invoice itself with all its belonging payments

• in case an individual prepayment invoice's payments ( all of it or only some of them in case of multiple payments ) are routed / collected to the group, when issuing an individual final invoice, the prepayment usage popup will appear as follows:

A description indicates that the checkbox of the prepayment invoice is not active, as it's payments are both routed to the group. Also, this information is displayed next to each payment as well, in the brackets.

As the description indicates, it might be the case as well, when issuing a group final invoice too, situation is vice versa, meaning the prepayment invoice will not be selectable when creating the final group invoice, if not all of it's payments are routed / collected to the group.

• when using a prepayment invoice / multiple prepayment invoices on a final invoice, with all its' belonging payments, the final invoice will contain as many prepayment items as many prepayment invoices were used and as many payment notes will be displayed on the final invoice, as many payments did belong to all the prepayment invoices.

Example: if I have 2 prepayment invoices that are used on a final invoice with altogether 3 payments, it appears on the final invoice as follows: